CodeTwoEmail Signatures 365

CodeTwo Email Signatures for Microsoft 365 and Office 365

Create and manage email signatures, legal disclaimers, automatic replies and marketing campaigns for all users in your Microsoft 365 organization. CodeTwo Email Signatures 365 is a cloud service that works with all email apps and devices, including Windows, Mac, mobiles and tablets.

Centrally managed email signatures and automatic replies

Manage Microsoft 365 (Office 365) signatures and disclaimers from a web browser with our cloud-based software. Use a mode that best fits your organization: add signatures in the cloud (after emails are sent), directly in Outlook as users type, or both.

Create company-wide auto-replies, out-of-office messages & canned responses with links, graphics, personalized signatures and smart scheduling. CodeTwo Email Signatures 365 is the only signature solution that lets you centrally manage auto-reply messages.

Complete control of Office 365 email signatures

Automate signatures and auto-replies: add different signatures to internal and external messages, selected senders, recipients or language groups. Use Microsoft 365 user properties and attributes (like department or job title) or keywords in email body/subject to trigger specific signatures. CodeTwo Email Signatures 365 is the most powerful and scalable signature manager.

Signatures added directly in Outlook when you compose an email

Give users more control of email signatures with Outlook (client-side) signature mode that adds signatures directly to Outlook as you type. This mode uses a CodeTwo Web Add-in that we co-engineered with Microsoft (world’s first email signature Web Add-in) and requires no end-user installation – it’s automatically deployed from the Microsoft 365 admin center. The add-in lets people in your organization choose which signature template to add when they compose emails in Outlook for Windows, Mac & OWA. It also adds signatures to mobile devices. CodeTwo Outlook signatures fully support S/MIME signed and encrypted messages. and works with outlook for iOS and Android.

All email clients and mobile devices supported

There are no limitations when it comes to email clients. The program can insert email signatures into messages from any mobile device.

World’s best HTML signature template editor

The web HTML editor provides a what-you-see-is-what-you-get (WYSIWYG) experience and gives you the market’s best flexibility to design a signature template in any layout that suits your needs. It also comes with dozens of professional, predesigned templates you can adapt and go live with quickly and easily. No HTML skills needed.

Logos, banners and social media buttons in signatures

Images, banners, social media buttons and other graphics are fully supported by our email signature software, and you can use them freely in your email signature templates. Not only this makes your emails look more professional, but also opens up new possibilities as far as email marketing is concerned.

Entra ID (Azure AD) support

Use placeholders to personalize email signatures with user contact details and company information from your Microsoft Entra ID (Azure Active Directory). Our software automatically caches Entra ID user attributes every 20 minutes (even 36x more often than competing solutions), making sure your signatures & auto replies are always up to date. You can easily manage all attributes centrally, add custom CodeTwo attributes, or allow end users to update their contact details on their own.

Conditional placeholders can be used to create dynamic signatures (with parts that change based on an email sender), add custom email signature elements (text, images, and more) for specific users and groups, or insert generic information when users’ Entra ID (Azure AD) attributes are missing.

Microsoft 365 user photos in signatures

With our Microsoft 365 signature manager, you can include Microsoft 365 users’ photos as part of email signatures.

Signatures in replies and forwards

Our advanced email signature positioning system adds email signatures to replies and forwards as you see fit – not only at the bottom of the entire email conversation.

Graphics embedded in email

The program lets you embed graphical parts of your signature in email. This means that the recipient will always see a fully branded signature on every device, and without having to click “Download pictures”. No more red Xs and paperclip icons

One-click CSAT surveys

Automatically add personalized one-click customer satisfaction (CSAT) surveys to your emails or email signatures. Analyze the collected customer feedback to gain insight into how your employees, teams or services perform and identify areas where you can improve.

Use email signatures for marketing and track the results

Transform your emails into a powerful digital marketing tool. You can use URL tagging to track the results of your campaigns in web analytics platforms, e.g. in Google Analytics.

Organization-wide automatic replies

Create fully branded auto replies & out of office messages and manage them centrally for all users in your Microsoft 365 organization. Enhance them with links, company logo, marketing banners and personalized email signatures & schedule auto-reply messages to be sent automatically on a recurring basis or during specific time periods only.